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Understanding the OOO/OOS Workflow Logic
This feature is triggered when a user places a room into an OOO/OOS status using a specific code in the Property Management System (PMS). When this feature is Enabled, Optii looks at the OOO/OOS period (start date to end date) set in the PMS and automatically schedules a job (Departure or Check) based on your chosen Interval.
Key Job Scheduling Intervals:
The Interval setting dictates when the job should be generated during the OOO/OOS period set in the PMS:
| Interval | Description of Job Scheduling Workflow | Example |
| Daily | The system schedules the selected job (Departure or Check) every day the room is OOO/OOS, regardless of how long it remains in that status. | OOS set for 5 days jobs scheduled (one each day). |
| Interval | The system schedules the selected job based on a specified frequency (e.g., every 3 days) during the period the room is OOO/OOS. | OOS set for 9 days with a 3-day interval 3 jobs scheduled (on days 3, 6, and 9). |
| Last Day | The system schedules the job only on the last day of the OOO/OOS period specified in the PMS. | OOS set for 7 days job scheduled (on day 7) to prepare the room for return to service. |
| None | The system does not schedule any job during the entire OOO/OOS period, regardless of the start and end dates of the status in the PMS. | OOS set for any duration jobs scheduled automatically. |
Step-by-Step Configuration Guide
Follow these steps to customize job scheduling for your OOO/OOS rooms:
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Access Settings:
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Navigate to the main Settings menu in Optii.
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Go to Job Settings:
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Under the section titled Configuration and Rules, click on Job Settings.
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Locate OOO/OOS Section under Job Scheduling/General:
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Find the section titled Out of Order/Out of Service.
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Enable the Feature:
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Toggle the Enabled switch to the ON position.
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Set the Trigger Time:
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Define the Trigger Time (e.g.,
12:00 AM). This is when Optii checks the PMS status and generates the scheduled jobs.
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Define the Trigger Status:
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In the Out of Order field, select the specific room status (e.g.,
VAC_OUT_OF_ORDER) that is used by the PMS to trigger this scheduling.
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Please note that each PMS will have a different OO/S Code. These are instantly communicated to Optii via the PMS Optii Integration.
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Select Job Type for Status Change:
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Under the chosen status, select the type of job you want to automatically generate: Departure (full clean) or Check (inspection).
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Set the Interval:
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Select the desired interval that defines when the job should be created during the OOO/OOS period (Daily, Interval, Last Day, or None).
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Save Changes:
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Ensure you save the configuration before exiting the screen to apply the new job scheduling logic.
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Key Components:
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Enabled Switch: Turns the automatic scheduling logic ON or OFF.
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Trigger Time: The specific time of day the system checks for and generates the scheduled OOO/OOS jobs.
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Out of Order: The specific status or statuses that will trigger the automatic job generation.
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Job Type Selection (Departure/Check): Determines the type of job to be generated upon the status change.
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Interval: Defines when the recurring job should be created (e.g., Daily, on a specific Interval, or only on the Last Day).
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