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Keeping track of your Labor Expenses

Having a grasp of your labor expenses is one of the most important (and difficult) tasks to control in Hotel Operations. Please see below a step-by-step guide on how to set yourself up for success and let Optii track your labor costs!

Having a grasp of your labor expenses is one of the most important (and difficult) tasks to control in Hotel Operations. Accounting for your regular scheduled hours or overtime can be a hassle, but understanding how much you spend per job activity or per project is basically impossible without the help of technology.

 

That is where Optii comes in - We have created an automation that provides this information, filtered through reports per job activity or at a general glance when opening the report field. We do the work, and you just press click on your mouse.

Setting your labor cost

With Optii Service and Optii Preventive Maintenance, you can input a labor cost per employee when creating their department profiles. Follow these steps:

  1. Go to the Settings tab and select General from the settings menu. See the screenshot below:

 
Sreenshot - Labor cost

  • Click Add Role (if applicable) to open the payment configuration for that role. Set the payment type: Hour, Salary, or By Room.

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    Screenshot inventory-4

    On this same tab, you will also be able to specify if their breaks are considered paid or unpaid, and their overtime.

    Optii Reports 

    With Optii Reports, you can have a complete overview of your projects, as well as individual job activities and completion times. This report will also provide you with a snapshot of the cost per job, project (only in Optii Preventive Maintenance), or by the employee.

     

    Hover over the 'Report' tab and choose the type of report you want to pull:

    • Job Activity Report — cost and completion data broken down by individual job activity.
    • Project Cycle Summary Report — cost and cycle data summarised at the project level (Optii Preventive Maintenance only).

    Select the appropriate report type above to view your labor cost data.