In this month’s release notes, we are excited to share several new features coming to you. Keep reading to learn more
Release Notes 3.12.0, Week of August 6, 2024
- Start Time - A new option for Repeating and Project Jobs. Allows you to manage the time a job will be added to Optii’s Job Status Board
- Enhanced Activity Log - Our new activity log is now available in the Location Detail View
- Introducing the Preventative Maintenance Progress Report
- Early Adoption for Optii X Opera Cloud OHIP Integration
- Infor Integration Enhancement
Start Time Projects and Repeating Jobs
With “Start Time,” your operations can be even more streamlined for both repeating jobs and project jobs. This feature brings a new level of precision and efficiency to your operations, giving you the flexibility to dictate exactly when jobs should begin, enhancing control and visibility in your operations. Here’s how it enhances your workflow:
- Visibility: Customize when jobs appear on the job status page, ensuring they are displayed at the optimal time when your team can take appropriate action.
- Organization: Streamline the status page by showing only the necessary jobs at the right moments, keeping your workflow clean and focused.
- Control: Align job start times with your business needs, staffing levels, and workload. Gain complete control over when tasks are initiated and completed.
Tip: Use repeating jobs with a scheduled start time to digitize your team’s shift checklists.
Location Activity Logs
The location Activity Log is designed to keep you fully informed about everything happening in each location, from rooms to common areas. The activity log captures all relevant events, providing a comprehensive view of the activities and updates related to each location.
- Detailed tracking: The activity log records all activities, such as jobs added, notes edited, priority updates, and more. This ensures that you have a complete history of actions taken at each location.
- Enhanced visibility: Stay up to date with real-time updates on all activities. Whether it's a job being marked as rushed, a note being edited, or a priority being updated, you’ll always know what’s happening and when.
- Standardized nomenclature: Each log entry includes the job ID -, description of the action taken place, timestamp, the user who performed the action, and more. This makes it easy to review and track all location activities.
PM Progress Report
We are thrilled to introduce the PM Progress Report, a valuable addition to Optii’s growing suite of reports. This unique report lets you track your preventive maintenance projects on a quarterly basis across your entire portfolio. With this report, you gain a clear view of your current quarter’s progress and performance, instantly see job statuses, identify top and bottom performers, and compare insights from the current quarter against the last month's and last quarter’s performance. Stay on top of your maintenance efforts and ensure your projects are on track with the clarity and control offered by the PM Progress Report.
- Current Status: Instant job status overview for the current quarter
- Top & Bottom Performers: Graphically see which properties are doing well and which need further assistance
- Property Breakdown: Completion rates by property and Subgroups
- Quarterly Comparison: Insights for current vs. last quarter
Opera Cloud OHIP: Early Adopter Integration
With the release of Optii version 3.12.0, we are introducing our Opera Cloud OHIP integration with the Optii Platform for key early adopters! With this integration, properties can view Opera Cloud PMS information in the Optii Platform. This information will include room status, guest reservation information, out-of-order information, and more. Please contact our Customer Success Team if your property would like to be amongst the first to leverage this new integration!
Infor Integration: Out-of-Order Support
Optii’s May 2024 release introduced our new integration with Infor HMS. Following June’s addition of room status, we now also provide out of order information! To access this information, access the Location Detail view to see the Out of Order section adjacent to the Room Status. When a room location is actively out of order or service, you will see the details of the out-of-order period listed here.
Location Detail View:
*Note: The role level permission for Location Detail is necessary to access this view.
Other Improvements and Bug Fixes
Enhancements
- Deleted project jobs will no longer count toward your overall project completion percentage.
- When reading older Chat messages, you will no longer be automatically taken to the newest messages when received to help you better follow the conversation.
- Take and Start—Users can now see the ‘Take and Start’ option for jobs that have already been assigned to a team member.
- When adding or editing jobs, you can now see the priority icon in the dropdown menu.
Bug Fixes:
- Addressed the search issue on the Job Status page. Use this search to find jobs by Job ID, job action, job item, assignee, priority, and location.
- Addressed an issue where job target times were not manually configured.
What if I have questions about all of this?
Your Optii Success Manager is awaiting your call — ask as many questions as you would like!
Call on:
- +1 855 398 1447 if you are located in North America, or
- +852 3008 0288 if you are located in Asia, or
- +44 20 3037 8851 if you are located in Europe, or
- +61 7 5292 5166 from Australia/New Zealand.
If you prefer to email, reach us at help@optiisolutions.com.