Learn how to use the Rooms Section within Optii Keeper.
What is the Rooms section in Optii?
The 'Rooms' section in Optii allows you to manage your search for rooms and their housekeeping status. Any changes made in the PMS or Optii will reflect immediately as room statuses are updated throughout the day.
Caution: If the displayed room count does not match with your PMS by five rooms or more, please contact the Optii Helpdesk.
Where to find the Rooms Section:
To access the 'Rooms' tab, click on the 'Menu' icon and expand the black column to display the headings, then select 'Rooms'.
Current Room Status Summary:
View the current cleaning status by clicking on 'Current Room Status Summary' located on the bottom left-hand side of your screen.
Tip: Use the displayed information before rooms allocations are created and throughout the day to ensure Optii and your PMS are in sync.
Use Case Example -- We want to know how many rooms are currently VC?
The filtering options will allow you to understand current status for each room. Use the filter options provided on the top of the screen below the Optii logo to locate the information you need.
You can search for rooms based on:
- Room Type
- Room Status
- OO Codes
How to search for information using the Rooms Tab - For Example, all VC roomstus' and select VC, once you have selected this option press 'REFRESH' and automatically the system will update you with the total number of rooms VC and the room numbers shown in floor order.
Do you want to reassign a room?
You can use the information provided in your Rooms section to reassign a room.
How can I reassign a room?
To reassign a room:
- Click on the room number you want to reassign.
- Click on the green icon located on the right side of the screen.
- From the list select the room attendant you want to assign this room and press 'ASSIGN TASK'
You will see the name of the room attendant now display in your screen!
You can also delete a cleaning task, create an inspection, or even add a note using the options provided in your room details.